When2meet

When2meet: Effortlessly Coordinate Group Meetings Without the Scheduling Headache

When2meet is a free web-based tool that makes finding a common time for group meetings incredibly simple. Whether you’re planning a team meeting, a casual hangout with friends, or a student discussion group, When2meet helps you instantly discover time slots that work for everyone.

Set Up Group Meetings in Just 3 Easy Steps

Scheduling a meeting with When2meet couldn’t be easier. Start by creating an event on the When2meet website and selecting a range of possible dates and times. The platform then generates a unique sharing link that you can send to all participants. Each person simply clicks and drags across the times they're available. A color-coded grid instantly shows how many people are free at each time, making it crystal-clear which time slot works best.

No Sign-up Required — Privacy First

One of When2meet’s standout features is that it works completely anonymously. There's no need to create an account, provide an email address, or share any personal information. All it takes is a name (or nickname), and you’re good to go. This makes it ideal for temporary teams, users who value privacy, or one-time scheduling needs. To protect your availability from being altered by others, you can also set a simple password.

Real-Time Updates for Lightning-Fast Coordination

Another powerful feature of When2meet is its real-time updates. As soon as someone adjusts their available times, everyone else can see the changes instantly. This real-time feedback dramatically speeds up the coordination process. The intuitive color-coded availability chart gives you a clear view of the best meeting times at a glance, making decision-making quick and transparent.

While When2meet doesn’t include advanced features like calendar integration or reminders, its minimalist design is what makes it so effective. It’s perfect for occasional group scheduling needs, especially for those who prioritize privacy and want to avoid creating yet another account. Because it’s completely free, requires no download, and works entirely in your browser, When2meet has become a go-to scheduling tool for student groups, temporary project teams, and friends organizing casual get-togethers.